CORNWALL ROAD RUNNING & RACING GROUP

 

                         Minutes of the meeting held on Monday July 2nd 2007.

 

THOSE PRESENT.  Doug Alsop (Chairman & F.R.R.), Pete Sargent (Minutes Secretary & N.R.R.), Jan Sargent (Treasurer & N.R.R.), Barrie Cardew (Carn ), Alan Rowling, Angela Burrows & David Angilley (C.A.C.),  Hilary Clatworthy (E.C.H.), Caroline Hemsworth (F.R.R. & An Resek Hellys.), Craig Tonkin (H.R.), Dave Gordon & Bob Hicks (K.R.), Yvonne Turner ( M.B.H.), Kevin Burnett (I.Q.Half & N.R.R.), Rob Cocking (T.R.C.) 

 

APOLOGIES. Mark Heard (L.R.R.), Colin Bunting & Bill Phillips (T.T.), David Buzza (C.A.C.), David & Ruth Hatch (M.R.C.), Paul Bullock (Sticker 5 & N.R.R.).

 

MINUTES OF THE LAST MEETING 12-3-07. Agreed. Proposed by  DA. Seconded by AR.

 

MATTERS ARISING. Acquisition of signs still pending. DA to action.

Query re the amount of unattached levy returned to the County 2006. MH had inadvertently quoted (from memory)  an incorrect figure, therefore query resolved.

 

REVIEW OF EVENTS.

 

An Resek Hellys.  (451 entries 2007, 339-2006). CH advised that the new venue was ok. Problems with the organisation of distributing race numbers, and no pins available at beginning, report of cold showers and very windy on the finish. The approach to the finish required adjustment for safety reasons. RC thought it was a good race. PS advised that several rules as laid down in the  C.R.R. & R.G. "Rules for Organisers" document had not been adhered to, namely 1b, 1g, 1h, 2(2a), 2(3), 3(e), 4(c), 4(d),  Problems at the entrance and exit of car park, with the coming together of runners and large numbers of cars entering and exiting the car park at the same time on just one section of road. BP via e.mail on behalf of Tamar T advised that a couple of his runners volunteered their help at registration and were rejected in an unpleasant manner. Also the approach to the finish not very clearly marked, ie section of car park taped off and they thought that was the finish. CT advised that the treasurer(?) was somewhat rude and abrupt to him. It was agreed, that rather than issue the organiser with the "yellow card"  CH and DA discuss the issues raised with the RD to ensure there is no repeat of these problems next year.

 

Cubert 5. (532 entries 2007, 429-2006). KB advised that there were problems with producing results to the usual standard, due to timekeeping problems and error by JS (her first for years ) when compiling results. Organisers considering using two funnels next year, and more numbers on each page for timekeepers and recorders (as tested successfully at Sticker 5 few weeks later ). CT suggested for 5 mile & 10k races which are now attracting as many as 500 runners, two funnels should be compulsory, and should we be looking at limiting the number of runners. It was taking longer to cross the start line, therefore very difficult for those nearer the back to record a PB. AR suggested where possible, two separate start lines could be considered.

 

Meet Your Max. (182 entries 2007, 178-2006).  RC reported that all OK on the day. Question marks over the future of the race, access to land etc, but could well be over a new course next year. DA said it went well.

 

Sticker 5. (389 entries 2007, 349-2006). PS advised that the race went very well and no apparent problems. Due to circumstances beyond the control of the organisers, alternative parking had to be found, which caused a few problems for some when walking from  car park to Race HQ. One person was injured climbing a stile, ( NB. the route suggested was a public footpath though). Should the field again become unavailable next year, an alternative route "by road" would be recommended ( in preference to the public footpath.)

 

Launceston Half. (354 entries 2007, 293-2006). DG said he was delighted with another record field, and despite the unseasonable weather, all the runners were in good spirit. Presentation was moved indoors, and the runners were thanked for their understanding. One or two had complained about the size of their T.Shirts. DG again very unhappy at the crossover point approaching 4 mile mark, where the runners were again all over the road, and ignoring the signs to stop them doing this. The 11 mile mark went missing overnight. Stronger action next year to prevent the same happening again. RC said excellent medal and T.Shirt. CT said definitely the best organised race and T.Shirt, definitely the worst course. BH, marshalling said that every runner who went past, said thank you, which was pleasing to note.

 

Treco Marathon. (121 finishers 2007, 108-2006). No direct feedback, but DA said that those from his club that had taken part had enjoyed it.

 

Kernow May 5. (123 entries 2007, 107 finishers -2006).  DG advised that there were no problems this year on the first roundabout. Numbers could be higher but race clashed with both GWR and Saltash Half.

 

Kit Hill 5. (128 finishers 2007, 80-2006). In the absence of CB/computer, JS stood in and reported everything went OK.

 

5 Tors. YT reported everything appeared ok, but she found it very hard.

 

FINANCIAL REPORT. JS advised that the current balance was now £3399..41, with only the 50p levys from the MB10k still outstanding. CT to action.

 

G.P. MATTERS. Recommendation from DA (as GP Results co-ordinator) that every competitor remains in the same age group category throughout the year, that he/she is in on Jan 1st each year. Under the present system, a substantial amount of extra work has to be carried out when an individual goes into a new category and DA is not immediately aware of the change. This ammendment will simplify matters, and at the same time, come into line with other branches of the sport. Agenda item for next meeting to ratify change.

Committee had been notified after Cubert that Mile High were now an affiliated club and their members were now included in the GP.

 

COUNTY & SOUTH WEST HUB MATTERS. There was still much concern from the SW Hub, that Cornwall were not attending the SW Hub meetings. Question asked whether or not Dorset or Gloucestershire would attend meetings if they were held at Bodmin. Agreed that clubs would volunteer on a rota basis to try and attend the meetings in future, BC would attend the next meeting in September.

Agreed that Cornwall would support the SW Inter Counties Championships at Wimbourne in Nov. Although both unavailable on race day, AR and PS would continue to select the teams as on previous occasions. 

 

A.O.B. Truro R.C. requested a "finishing line" workshop to train timekeepers/recorders etc. AB to liase with Derek Burrows re suitable date, probably on a Saturday at Roche. D.Burrows to then liase with DA. All clubs to advise their members of workshop and liase with DA accordingly. 

Truro R.C. suggested the possibility of the annual GP awards being made on a special "social evening" event, rather than after the mob match awards. Discussion took place to gather a few views, re the level of the event ie buffet, sit down meal, disco, band etc. DA to circulate a questionnaire to all clubs/members to ascertain level of support.

PB had indicated he would be quite happy to let someone else "present" the awards ceremony, but all present agreed that he and Graham Dobson do an excellent job.

Dave Buzza asked for the inclusion of a cross country race or multi-terrain race could be included in the GP. Agreed that the usual "round the playing pitches/multiple laps " style XC would not be popular. DA asked why is it that the road runners just do not take part in the XC Championships, and what could be done to encourage them, hence DB,s suggestion.

A general discussion took place re the latest rules regarding second claim club runners etc.

HC advised that ECH would be organising next years 5 Tors Run. Entry fees would increase to cover the issue of a permit. First aid cover could be a problem for S.J.A.B. HC to liase with PS re possibility of using Cornwall Search & Rescue team who provided cover at  Brown Willy Run.( PS,s son deputy team leader.)

Vale of Lanherne Chase at St Column Major on Weds Aug 8th is not a permitted race, therefore affiliated runners should not really be taking part.

Hayle 4 .Again, not a permitted race. Possibility of Hayle Runners taking on  responsibility for organising it, but now more likely next year than this.

AR advised that there would now be 6 team prizes at the Turkey Trot. Also with more runners now competing, car parking becomes more of a problem. Additional parking now available at both SW Water (close to start and finish area ) and at the nearby Redruth School.

With no further business to discuss, the meeting closed at 9.55pm

 

DATE OF NEXT MEETING, WHICH WILL ALSO INCORPORATE THE AGM: MONDAY SEPTEMBER 24TH