CORNWALL ROAD RUNNING AND RACING GROUP

Minutes of the A.G.M. and Group meeting held Dec 12th 2005

THOSE PRESENT: Doug Alsop (Chairman & F.R.R.), Pete Sargent (Minutes secretary & N.R.R.), Jan Sargent (Treasurer & N.R.R.) Angela Burrows, Dave Buzza & Alan Rowling (C.A.C), Barrie Cardew &Janet Ritchie (Carn), Dave Clatworthy (E.C.H.), Caroline Hemsworth (F.R.R. & An Resek Hellys), Craig Tonkin (H.R.R.), Mark Heard & Michael Carpenter (L.R.R.), Graham Dobson, Lesley Dobson, Malcolm Roberts & Dawn Roberts (N.R.R.), Paul Bullock (Sticker 5 & N.R.R.), Kevin Burnett (I.Q. half marathon &N.R.R), Colin Bunting & John Smith (Tamar Trotters.),

APOLOGIES: Dave Gordon &Bob Wicks (Kernow Runners), Sylvia Muller (W.R.N.C.), Hilary Clatworthy (E.C.H.), Ian Matthews (M.B.H.).Lisa Wotton (TRC) Ruth and David Hatch, (Moorhaven R.C.)

A.G.M.

On opening the meeting, D.A. said that he was very sad that Neil Tweedie had stepped down from the many duties that he had carried out on behalf of the County in recent years, and expressed a big vote of thanks for that work. He was not sure whether or not Neil was still acting as Permits Secretary.

Amendment to the Constitution.

1.Allocation of Voting Rights: Each Running Club will have TWO votes

Each Race will have ONE vote. (Proposed DB, Seconded CT)

2.Only “Items” listed on an Agenda can be voted on. (Proposed GD, Seconded AR)

Amendment to Grand Prix Rules.

The number of counting members in teams was increased to 6 for Men and 4 for Ladies in all G.P. races except the Duchy and Cornish Marathons, which remain as 4 for Men and 3 for Ladies. (Proposed CT, Seconded PB).

A proposed amendment to the above ruling by AR, Seconded by DB, for having 3 only for Ladies teams was defeated.

NB. Individual Race Organisers retain the choice of how many members count in a team for on the day awards.

The Lady Vets 55-59 Category will be added to the awards list. (Proposed PS, Seconded PB)

NB. Amendment to Guideline for Organisers 6b

NB. DR advised that in the near future, a Male Vet 65-69 might have to be considered.

Treasurers Report. JS reported a current balance of £1685-77, with income from Cornish Marathon and Mob Match not included. Income for the year totalled £2834-40, expenditure £2343-75

These accounts were accepted. (Proposed MH, Seconded GD).

The race levy will remain at 50p per runner for 2006. (Proposed MC, Seconded BC)

Races for 2006. The TREGGY 7 in Launceston on Sept 3rd was added to the 10 GP events confirmed at the Sept meeting. (Proposed KB, Seconded CB).

Also confirmed that The Truro half will take place on Sept 24th, Newquay 10k on Oct 1st and Cornish Marathon on Nov 19th. There will be a total of 14 races in the 2006 series, with competitors required to run a minimum of 8 of those, 2 of which must be of 10 miles or more.

Election of Officers. There being no other nominations, Chairman-Doug Alsop, Treasurer-Jan Sargent, Minutes Secretary-Pete Sargent were all re-elected en-masse. (Proposed DB, Seconded GD)

GROUP MEETING.

After amending the day of the Turkey Trot from Tues to Weds, the minutes of the last meeting were agreed.

Matters arising:

It was agreed to forget any further attempts to resolve the outstanding matters with the Falmouth Lions Club 10k.

RACE REVIEW.

NEWQUAY 10k: (2005-329 entries, 2004-323) General consensus was that everyone enjoyed it. GD reported there was far more traffic than anticipated. UKA had sent down a Race Scrutineer, but GD still awaiting his report.

DEVIOCK 10K: (2005-74 entries, 2004-99). No comments or judgement made, as there was no one from the group at the race.

CORNISH MARATHON: (2005-194 entries, 2004-145). Record entry this year. DC reported that everyone was happy and no complaints or problems on the day.

MOB MATCH: (2005-293 entries, 2004-232). Race went “fairly well” Few problems with compilation of results. Problem with details of CAC team, (reason, with JS/computer on holiday, CB/computer used, but JS Cornish “data” more recent.) CT said possibly too many spot prizes.

Runners deviated from the measured route going up “cemetery hill” i.e. they all crossed over to the right and took the short cut.

TURKEY TROT: Race went OK. Complaint received re no water available at the finish. AR thanked CB for taking JS place in compiling results etc.

G.P.PRESENTATION OF AWARDS: Agreed that an excellent job was done by all concerned.

G.P.MATTERS:

Treggy 7. MH reported he had some worries and concerns following comments made during and then after the Sept meeting. He was also grateful of the several letters of support. He advised the meeting that all was going to plan, the venue, the course measurer and SJAB had all been booked. MC said they would welcome a visit from any runners who would like to “trial” the course.

Forthcoming events. CT reported plans were continuing for their beach run on Hayle Towans, possibly around Easter, but not sure exactly when cause he knows the tide comes in twice a day, but not sure when yet!!

CB reported that Tamar Trotters would be organising the Kit Hill 5 mile run this year. Sun May 21st.

COUNTY MATTERS.

Following the success of the Cornwall/Devon Challenge at the Hoe 10 (Feb 2005), this event was being expanded in 2006 to include all 7 Counties within the S.W.Hub, and would be incorporated within the Taunton Half Marathon on April 2nd. Teams would comprise of 8 men, with 4 to count and 6 ladies with 3 to count. AR, PS and DA will select the teams. PS will send out appropriate letter/information to all clubs after Xmas, requesting details of members who wish to be considered for selection. DB advised that several members of CAC may not be available for selection having already committed themselves to the Bath Half two weeks earlier as part of their FLM schedule.

It was agreed that Cornwall would still support the event by selecting their strongest team available on the day. It was hoped that the cost of entries, County vest, and transport on the day would be kept to a minimum with financial assistance from this group and the County. DA would investigate this at the next County meeting.

An OPEN FORUM will take place at the Memorial Hall, Summercourt on Jan 23rd at 7pm, to discuss ideas for the Cornwall Track and Field Open series. Ideas and comments are requested on to how to improve things in this series for the benefit of ALL athletes from Age groups U11 - Veterans.

COACHING MATTERS.

Tony Lett was investigating the possibility of promoting a Race Walking course and a possible race, and whether or not road runners would support such an event. GD advised everyone that Ricky Hitchens would be first in the queue !!

OTHER MATTERS. None.

A.O.B.

DR explained the problems surrounding the compilation of the GP final results, stating that there are only a couple of days available between the final event and the last day for providing details of award winners to the trophy engravers. DA explained he put the Mob Match, (i.e GP presentation day), back by one week this year, but was forced to go back to original date because of clash with S.W.X.C.Champs.

Possible alternatives were discussed at length re changing date of mob match and/or Cornish Marathon, none of which were practicable. DR said she would still do her best with the current situation but recommended that in future ALL runners must be responsible for checking their own GP results and any possible errors notified immediately.

DR asked if Looe Pioneers were affiliated to Cornwall A.A. DA to enquire.

KB had received a letter from a Tracey Cooper, who had a university assignment requesting information from runners who had suffered from “compartment syndrome.” He will forward details to all clubs.

PB reported that after the Newquay 10k, Pete Ferlie had advised him that the megaphone used at the start of races was not really up to the job. Should we consider the purchase of a portable P.A. system?

PB confirmed details of the new sponsor of the GP series for next 3 years as Jed Gilchrist at the Sandy Hill Physical Therapy Centre in St Austell. His business cards/leaflets etc will be available for distribution at races.

PS. Having read the N.R.R. website, he had discovered that the Cliff Temple Memorial Shield, awarded for many years now to the “Most Improved Runner” in the County, was this year awarded to the most improved “female” runner. As custodian of the award since its inception and still in contact with the Temple family, he was concerned as to who had changed this and why. If the family had wanted it to go to the most improved “female”, they would have requested so. DA explained that St Austell trophies had donated a trophy to be used for whatever reason the group wished. He and PB then decided that it should go to the most improved “male”, as the CTMS had been won by a female.

Agreed that in future, the CTMS does go to the most improved runner, with the St Austell Shield awarded to the most improved runner of the opposite sex from the CTMS winner. The wording on the NRR website will either be amended or removed.

DA suggested that we might consider purchasing a portable “display/notice-board” to be used at all race days to advertise races, sponsors details, latest information, updated GP results etc.

CT suggested with the newly introduced “voting rights”, something suitable and appropriate must be made available on the night to simplify the “counting” procedure. DA to investigate.

CT enquired on behalf of MBH as to whether or not they are obliged to pay their SEAA affiliation fee. The answer was “they must”.

PB raised the question of whether anyone failing to finish a GP race should still be allowed to include that race as one of their “qualifying for an award” races. After much discussion it was agreed this matter to be placed on the agenda for the next meeting.

NB. As per new amendment to the Constitution, this matter to be included as an “agenda item” at next meeting and voted on accordingly.

There being no other business to transact, the meeting closed at 9 57 pm.

THE DATE OF THE NEXT MEETING WILL BE MONDAY FEB 13TH AT 7PM.

EVERYONE SHOULD REMEMBER THAT IF YOU REQUIRE ANY ITEM TO BE PUT ON THE AGENDA, THEN PLEASE INFORM DOUG ALSOP AT LEAST 14 DAYS PRIOR TO THE MEETING.

Below I have drafted out the distribution of the votes as agreed at the last meeting it adds up to 42!