BLAYTHORNE 10. (2006-277 entries, 2005 - 252) BC reported all went well thanks to all round effort from club. Conditions were awful, mile marks correct this year, car parking well organised. PS noted that the running line taken at the two right hand turns at T junctions was not as measured, ie the corners were cut off. (Race Directors reminded of Rule 4h in the Guidelines document). A few runners were unaware that they had to collect their memento from the tent located in the adjacent field. AR said it was shame there was no hot soup, as in the past, on such a terrible day. CT said that the cakes made up for that.

MOUNTS BAY 10K. (2006 - 350 entries, 2005 - 316). CT reported race over-subscribed, so will accept 400 entries in 2007. Everything went well, especially as he beat both DA and PS. The allocation of only one team prize was queried; CT apologised for the error. (Race directors reminded of Rule 6b in the Guidelines document). Question raised re the handing out of numbered discs at the finish, CT advised that these were also used as a back up for the results recorders. Although there were queues for the mementos, there was no real hold ups.

NB. The problems caused by unauthorised number swapping discussed under GP matters, see below.

Vote on Motion A - If a runner does not finish a race (DNF), it shall not count towards qualifying for the minimum number required to complete the series. CARRIED UNAMINOUSLY

Vote on Motion B - Votes on an agenda items can be made by proxy by writing/E.mailing DA or PS.

CARRIED UNAMINOUSLY.

Further to DR comments at the last meeting, MC asked if the Male Vet 60 - 69 category should be split into 5 year age groups, as it was particularly hard on the older runners in that group.

Vote on Motion C - A Male Vet 65 - 69 category to be added to the 2006 series, (Previous Vet 60 - 69, to become Vet60-64, and Vet65-69.) CARRIED UNAMINOUSLY

NB. Although the amended constitution states that a vote can only be allowed on an agenda item, it was agreed by all present, that a non controversial item such as Motion C above, although NOT an agenda item, a vote would be allowed, subject to agreement by all those present.

New P.A. system. Agreed that it would definitely be more beneficial to purchase a more powerful system. PB to action.

NUMBER SWAPPING. CT reported that there were problems with unauthorised and un-notified numbers being swapped between those who were unable to run and those seeking an entry.

DAN WILLIAMS-C.A.C. obtained a number, and then failed to notify the organisers until he saw that he did not appear in the results. This necessitated a re - run of the results and recalculation of the team results.

MARK TREBILCOCK- T.R.C. collected the number allocated to LIZ LUSTY, and then proceeded to hand it over to a team colleague, allegedly without notifying the organisers. THREE DAYS after the race, and after DR had compiled the GP results, MARK notified the organisers that LIZ, although not running, still appeared as a finisher in the results, resulting in further excess time and trouble to DR.

It was agreed that if either M/S Williams and Trebilcock were again involved in the unofficial transfer of numbers, they would be refused entries to future events. AR and LW to notify the individuals concerned of the committee’s decision.

Much discussion followed re the pros and cons of transferring numbers (which would normally only occur in an event where the race limit had been exceeded), and also offering refunds to pre-entered runners who for whatever reason were unable to run. It should be remembered that organisers are actively encouraging runners to pre-enter well in advance of race day to assist them with the ordering of trophies/mementos etc, and therefore feel that they could reciprocate that goodwill by offering refunds where necessary.

Subsequently, the following proposal was made by CT and will accordingly be added to the agenda of the next meeting for voting on.

“The transferring of race numbers will not be allowed. Anyone receiving such a number will be disqualified from that race. If a Race Organiser elects to run a “Reserves List” he can then reallocate numbers from runners who have withdrawn from the race. This will ensure that all entries are controlled by the Race Organisers. The organiser of any event that advertises a “Race limit” is advised to offer a refund to anyone who withdraws from the race within 48 hours of the start.”

DA had heard from DR that she was under increasing strain and pressure to produce the latest GP results, and was looking for some assistance. During the past two years, a substantial increase in the numbers taking part in GP events has resulted in this position becoming even more time consuming. One possible solution maybe, would be to split the male and female categories. DA was also going to investigate the possibility of obtaining computer software specifically for compiling the GP scores and standings.. However, this may well prove difficult due to the various “anomalies” surrounding the calculation of results.

Duchy Marathon +20mile. AR advised 130 entries received to date, and now anticipating up to 300 in total. The race website will shortly list the all time Sub 3 hour runners.

Treggy 7. PS, having spoken to MH advised everything in hand. Course to be measured in the near future.

Hayle Beach Run. CT reported there was a brick wall on the beach that he kept running into, with different sections of the beach owned by different people, but still hoping to go ahead in May.

Launceston 5 mile. DG advised everything in hand.

Penzance Race For Life. CT reported that Hayle Runners would be assisting with this event.

Nothing to report. (County meeting coinciding with this meeting)

Inter County Challenge, Taunton Half. PS reported that letters had been sent out to all Club Secretaries requesting nominations and availability of runners worthy of selection.

Nothing to report.

DA reported that Tony Lett had received a complaint from a runner who had lost a position in a race (and a GP point) because an opponent had taken a “short cut” during the race. Advised that the runner should have reported it to the Race Referee immediately after finishing the race.

JS reported that there was currently £2113 -14 in the account.

AR requested any information on a contact for New Balance.

PB queried the number of team prizes that should be offered at races. Answer - Three. (See MB 10k review above.)

PB reported that Jed Gilchrist, GP sponsor would be offering a Spot Prize valued between £30-£40 at GP races. All race organisers to include S.H.P.T.C. telephone number on their entry forms. ( 01726 67567 )

MC reported that having 6 men to count in a team had increased the competition and interest in team places amongst his male members, but although having 28 ladies to call on was struggling to get a team out.

BC recommended that we should consider purchasing a small tent to offer protection to those working on the finish line in inclement conditions. To all intents and purposes, this was agreed.

There being no other business to transact, the meeting closed at 8-45pm.

EVERYONE SHOULD REMEMBER THAT IF YOU REQUIRE AN ITEM TO BE PUT ON THE AGENDA, THEN PLEASE INFORM DOUG ALSOP AT LEAST 14DAYS PRIOR TO THE MEETING.