CORNWALL ROAD RUNNING & RACING GROUP

Minutes of the AGM and Group meeting held on Monday September 24th 2007.

THOSE PRESENT. Doug Alsop (Chairman & F.R.R.), Pete Sargent (Minutes Secretary & N.R.R.), Jan Sargent (Treasurer & N.R.R.), Hilary Clatworthy (E.C.H.), Kevin Burnett (I.Q.Half & N.R.R.), Sarah Herbert (L.R.R.), David & Ruth Hatch (M.R.C.), Graham & Lesley Dobson (N.R.R.), Colin Bunting & Bill Phillips (T.T.), Rob Cocking (T.R.C.)

APOLOGIES. Caroline Hemsworth (An Resek Hellys & F.R.R), Alan Rowling, Angela Burrows & Dave Buzza (C.A.C.), Dave Gordon & Bob Hicks (K.R.), Yvonne Turner ( M.B.H.), Paul Bullock (Sticker 5 & N.R.R.), Sylvia Muller (W.R.N.)

ANNUAL GENERAL MEETING.

Minutes of last AGM. Agreed. Proposed by CB. Seconded by JS.

Matters arising from last AGM. None.

Agenda items to be ratified. A runners age on the 1st of January each year will determine that runners age category in the G.P. series for the duration of the year. Awards in age categories at races will be determined by runners age on the day (as normal). Proposed by BP Seconded by SH

Treasurers report. JS advised that the current balance in hand amounted to £4405.73, with the race levy fee of £200 due from the Mounts Bay 10k still outstanding. Proposed by GD, seconded by KB, the accounts were duly accepted.

GP Race Levy 2008. Proposed by HC, seconded by CB, that the levy remains at 50p per runner, and 10p for non GP races.

GP Races 2008. Same 14 races as 2007. RC advised that subject to further assistance from locals, and improved car parking facilities, he would consider requesting the inclusion of the Probus 10k in 2009 probably sometime in May, rather than the current September date. HC advised that subject to much improved infrastructure, she may request that the 5 Tors also be considered for inclusion in 2009.

Election of Officers. Chairman: Doug Alsop. Proposed by GD, seconded by HC. Treasurer: Jan Sargent. Proposed by HC, seconded by DH. Minutes Secretary: Pete Sargent. Proposed by GD, seconded by DH.

C.R.R.& R.G MEETING.

Minutes of the last meeting 02-07-07 Agreed. Proposed by HC, Seconded by KB.

Matters arising. Acquisition of signs still pending. GD to liaise with Mark Stephenson.

Finishing line workshop. DB recommended that anyone wishing to gain experience should volunteer to assist at a race.

GD & LD stated that if PB was not assisting with the GP presentations, they too would stand down. With the amount of work involved on the day, they have not been in the position to enjoy the day in recent years.

Review of Events.

Summer Turkey Trot. (403 entries 2007, 362-2006) For second year running, water board vehicle driven down the finishing straight. Couple of runners failed to go to the end of the finishers funnel, and therefore missing from results.

Mag 7. (350 entries 2007, 350 – 2006). CB reported he was happy with how it went, apart from the terrible weather conditions.

Indian Queens Half. (346 entries 2007, 336-2006). KB reported weather hot again. One drinks station inadvertently placed in the wrong place. Problem with a group of horses and riders on the course following accident when rider thrown from horse (not due to the presence of runners). Query over print out of vets prizes. Probably a new course for 2008.

Treggy 7. (288 entries 2007, 269-2006). SH reported that MH was happy with how it went. Location of finish area could be better, some runners failed to collect their T.Shirt, which, like the goody bag, was excellent.

Truro Half. (662 entries 2007, 698-2006). Really well organised event. Very tough course. LD enjoyed it but SH recorded her first ever DNF. Query as to why there was a “split” presentation of prizes which was not popular. Drink station at 9 miles, and then nothing to the finish. David George ( timekeeper ) advised that too many non runners were accompanying official runners towards the finishing line which caused problems. He suggested a marshal be on duty to “remove” offenders. Also more barriers required to segregate the finishers from spectators. Several “bollards” in and around the city centre could cause problems with runners. Problem at one of car parks where charges on the day were misleading. Parking details to be included on next years entry form/facts sheet. Very limited refreshments made available to registration /results staff who were on duty in excess of 8 hours. Several runners collected their race number, and then their goody bag, but with no intention of running. No problem with that, but details of those doing so must be obtained, so as to determine the official and correct number of starters.

Tywardreath Trotter. (170 entries 2007, 130-2006). Very wet conditions which resulted in the course becoming dangerous in places. Several fallers with two requiring hospital treatment. New finish outside the pub was much better.

St Levan 10k. (190 entries 2007, 175-2006).PS reported that excellent “finish line” personnel resulted in presentation within 10 minutes of last finisher.

Probus 10k. (88 entries 2007, 113-2006). RC reported numbers down on previous year, race clashed with Grizzly and Lanhydrock 10k. Also sandwiched between Treggy 7 and Truro Half. New date next year, possibly in May.

Social Event Questionnaire. DA had received mixed response from questionnaire/suggestions circulated to clubs. A new questionnaire will be made available to all runners at the Mob Match for their opinions with a view as to what action to take for 2008.

South West Inter Counties Championships. Incorporated within the Wimborne 10 mile.

Sunday Nov 18^th. PS to request nominations from all clubs. Teams comprise of 6 men, 4 ladies. CRR&RG will pay entry fees and out of pocket expenses. GD to ask J.Knowles (Treasurer C.A.A.A.) as to possibility of funding from the County re transport costs.

A.O.B.

CB asked if Cornwall would be interested again in a Devon v Cornwall challenge incorporated within the Hoe 10mile Feb 2008. Agreed we enter teams.

CB asked if Cornwall possess a Race Clock. We do not, but Mark Trebilcock(T.R.C.) does have one. RC to enquire if he is considering selling it.

KB advised that Peter Ferlie – Ironbridge Runner is investigating the possibility of purchasing timing chips.

PS Reported that there had been a problem regarding club runners not wearing their club vests in GP races, namely D.Rowe- T.R.C. in the Treggy 7. and Shaun Tozer- C.A.C. and Nick Martin- Mile High in the Truro Half. Both DR and ST were disqualified from the team results, (NM was the only Mile High runner running ), but all three have been allowed to keep their GP points for those races.

AGENDA ITEM FOR NEXT MEETING. Re new rule for compulsory wearing of club vests.

There being no further business, the meeting closed at 8-55pm

DATE OF NEXT MEETING. MONDAY DECEMBER 17^th 2007