CORNWALL ROAD RUNNING & RACING GROUP.

Minutes of the AGM and Group meeting held on Monday September 25th 2006.

THOSE PRESENT. Doug Alsop (Chairman & F.R.R.), Pete Sargent (Minutes Secretary & N.R.R.), Jan Sargent (Treasurer & N.R.R.), Barrie Cardew & Janet Ritchie (Carn), Alan Rowling, Angela Burrows & Dave Buzza (C.A.C.), Mike Hanson (Chairman C.C.A.A. & C.A.C.), Hilary Clatworthy (E.C.H.), Craig Tonkin (H.R.), Dave & Carole Gordon (K.R.), Mark Heard & Nicky Pethick (L.R.R.), Grahame & Lesley Dobson (N.R.R.), Kevin Burnett (I.Q.Half & N.R.R.), Paul Bullock (Sticker 5 & N.R.R.), Mick Carroll & Bill Phillips (T.T.).

APOLOGIES. Caroline Hemsworth (An Resek Hellys & F.R.R.), Sylvia Muller (W.R.N.Cornwall), Ian Matthews (M.B.H.), Colin Bunting (T.T.), Lisa Wotton (T.R.C.)

ANNUAL GENERAL MEETING.

ITEMS TO BE RATIFIED. None.

AMENDMENTS TO CONSTITUTION. None.

AMENDMENTS TO GRAND PRIX RULES. None. Re: Guidelines For Organisers of Grand Prix Races. The question of whether these should be "guidelines" or actual "rules" was discussed. Decided that this should be an Agenda item for the next group meeting. DA to action.

TREASURERS REPORT. JAS advised that the current balance in hand amounted to £3687-56. (This did not include S.H.P.T.C. sponsorship money). Total income for Y/E 09/06 £2508-40. Total Expenditure £646-46.

Proposed by DB, seconded by HC, the accounts were duly accepted.

RACE LEVY 2007. To remain at 50p per entrant. Proposed by GD, seconded by CT.

FINALISATION OF RACES FOR 2007. The same 14 races used in 2006 will be used again in 2007.

ELECTION OF OFFICERS. Chairman: Doug Alsop. Proposed by HC, seconded by DG. Minutes Secretary: Pete Sargent. Proposed by DB, seconded by DG. Treasurer: Jan Sargent. Proposed by CT, seconded by BC.

C.R.R.& R.G.MEETING.

MINUTES OF LAST MEETING 03-07-06. Agreed.

MATTERS ARISING. Donation to S.J.A.B. Group will make a donation of £200. Proposed by DB, seconded by JAS. PS & PB to action.

Grand Prix Results Co-ordinators. DA & Gary Player will share the Mens, DR will continue with the Ladies.

RACE REVIEW.

Turkey Trot. Entries 362-2006, 289-2005. DA. Everything appeared ok.

Magnificent 7. Entries 350-2006, 351-2005. (Race limit-350). Race went well, no problems. Shortage of toilets (race clashed with the Sport 4 All event), and showers not available. CT regretted absence of the cake stall.

INDIAN queens half. Entries 336-2006, 267-2005. KB advised excellent turnout. Some toilets were out of action. Passing Police Officer, (unaware of policing arrangements with KB) not happy with marshalling near Trekenning Roundabout. 7 donations of £100 each made to village charities.

Tywardreath Trotter. Entries 130-2006, New event. Matt Ward (organiser) was pleased with how it went. PS advised runners thought it was a lovely race, nice course. Approach to the finish area not too good. Finish area could probably only cope with around 150.

St Levan 10k. Entries 175-2006, 201-2005. Separate starts for 10k and fun run eliminated previous years problems. Inexperienced recorders on the finish resulted in big problems for JAS compiling results.

TREGGY 7. Entries 269-2006, New event. MH reported event went very well, and he was very pleased, only minor problems. He said he had had a very busy day, and there was a lot involved in putting a race on. He thanked all present for their support. He had received a letter of praise from Neil Tweedie. LD "lovely run, but the showers were cold." BC "Lovely course." CT. "First mile mark in wrong place, second mile mark blown over, but very good race." KB. "Goody bag contained rice pudding and jelly, could he have a spoon next year." GD "Prize giving excellent, very good atmosphere." Vote of thanks from all at meeting to MH and LRR.

Probus 10k. Entries 113-2006, New event. Race clashed with other events. GD advised race ok but requires a bit of tweaking here and there. LD "lovely race but the showers were cold. (Again!!), but loads of cakes available.

Truro half. Entries 698-2006, 574-2005. Excellent turn out .PS reported on behalf of Lisa & Keith Wotton. No "entry forms" available for entries on the day, but copies soon made available. No paperwork available for timekeepers and recorders, (misunderstanding by KW), but spare set carried by Ann Shapland, and further copies made available, problem soon sorted. As far as KW was aware, there didn’t appear to be any further problems on the day. DA had gained the impression that K & L had not received a great deal of help from club members prior to the event, but had turned out in force on the day. CT suggested that the starting area was now too restricted for the present numbers taking part. Because it was taking the slower runners "extra" time to cross the start line, should we now be considering using chips. (KW did in fact mention the possibility to PS after the race.) Apart from that he thought it was excellently organised.

Other events.

Hayle WRN race. No feedback available.

Vale of Lanherne Chase, St Columb Major. Un-permitted but long- standing event, but organisation leaves a lot to be desired. Club runners should not really be competing in such events. CT suggested that all clubs should advise their members that if they insist on taking part, they refrain from wearing a club vest.

Hayle 4. CT advised that there was a possibility of Hayle Runners becoming involved in this race in 2007.

ANNOUNCEMENTS CONCERNING FORTH COMING EVENTS.

Newquay 10k. GD advised over 300 entries had already been received.

Cornish Marathon. HC advised that Ginsters were the new sponsors of the race.

Mob Match. DA advised that entry forms would be available shortly.

Race dates 2007. Jan 21 Blaythorne 10. Feb 5 Mounts Bay 10k. Mar 11 Duchy Marathon.

Apr 1 An Resek Hellys. June 5 Cubert 5. June 23 Sticker 5. July 1Launceston Half.

July 11 Turkey Trot. July 15 Mag 7. Aug 5 Indian Queens Half. Sept 2 Treggy 7. Oct 7 Newquay 10k. Nov 18 Cornish Marathon. TBC. Truro Half.

COUNTY MATTERS.

Devon/Cornwall Challenge 2007. Despite concerns raised by DB, who believed some of the County’s leading runners might not be in favour of running this distance at this time of the year, (10 Mile race in Feb interfering with spring marathon training etc), it was agreed that Cornwall should support the event, and select the best teams that are available and willing to run on the day. PS to advise CB/Devon of our decision.

Road Race Officials. MH reported that UKA have introduced a new Endurance Officials Grading Scheme that will recognise and accredit all those who officiate at Road, Cross Country and other "Endurance " events. "Application For Grading" forms were distributed at the meeting. On receipt of a completed application form, the C.R.R.& R.G. will be able to recommend either a Level 1, 2, or 3 grading. All clubs must notify their members as to when and where training becomes available. MH also advised that Race Organisers who do not use graded officials will find that their insurance cover is invalidated. Insurance cover will be linked to the grading of the officials used. Every race should also have a graded referee. CT suggested that if the UKA plans were implemented within the time scales suggested, our Grand Prix races in 2007 would not receive a permit. Generally agreed to monitor the situation at present, as the UKA plans were unlikely to materialise and take effect that quickly.

Grand Prix Awards and Presentation. This will again take place after the Mob Match on November 26 at the Falmouth Beach Hotel, PB & GD as MC. PB & GD to organise purchase of trophies /awards etc as in 2005. First 10 men and First 10 ladies in the " Open " categories to receive individual "position related" trophy, i.e. 7th Male Overall, 9th Female Overall etc.

Cliff Temple Memorial Shield & The St Austell Trophy, awarded to the most improved male and female runner. All clubs are requested to nominate the runner and/or runners who they consider have made the most "year on year" improvement. Full details of all that runners performances throughout 2005 and 2006 will be required. All nominations to be forwarded to DA ASAP, and certainly no later than November 12th.

COACHING MATTERS. Nothing to report.

A.O.B.

BP reported that CB had been representing the County at the S.W.Regional meetings in Exeter, but would prefer if someone else would do so. Suggested that a rota be drawn up, and decided that this should be an Agenda item at the next Group meeting. DA to action.

DB reported that he had attended a County Development meeting, where it was suggested that more clubs should be getting involved in "Clubmark" There was a lot of work involved, including Child Protection and Health & Safety issues, but the advantage of doing so was the increased likelihood of club funding becoming available.

HC reported that ECH were considering a new race in May, possibly re-introducing the Liskeard half marathon.

PS suggested the possibility of obtaining "Advance Warning" signs notifying motorists of possible delays due to road race. Agreed that this was to be investigated. PS to action.

PS suggested that the achievements of Daniel Simons and Zelah Morrell, both C.A.C. being awarded international vests should be minuted. This was agreed.... (and here it is! )

PS asked " Should we be doing more to encourage more unattached runners to join our clubs, noting that there were around 250 in the Truro half, and several thousands in the Race For Life series? " Opinion was if they wanted to join a club they would. PS advised he would write a related article encouraging runners to join a club for the local newspapers sometime around the New Year.

There being no other business to transact, the meeting closed at 21-55 hours.

THE DATE OF THE NEXT MEETING WILL BE MONDAY DECEMBER 11TH AT 7PM