N.B. At this stage of the meeting, it was pointed out by several people present, that they had not received a copy of the minutes of the previous meeting and/or an agenda for this meeting. D.A. suggested that there may have been a problem with the “send” button on his computer, and he would attempt to rectify the matter.

Read and agreed.

None.

Cornwall 10k: Numbers up from 313 to 323. The usual, well-organised race, excellent goody bag. Not as hot as normal. Only problem was lack of showering facilities, which were beyond the control of N.R.R.

Indian Queens half marathon: Numbers down from 225 to 203 (although there was a record entry). Very hot as usual (which probably was the reason for the number of pre-registered non-starters); well organised, excellent marshalling, and plenty of drink stations.

St Levan 10k: Numbers up from 100 to around 140. Good, well organised race but major problems in producing the results. J.S. and the roving laptop will get them organised next year if available.

Truro half marathon: Numbers up from 434 to 459. The race itself was excellent and well organised. Start/Finish area excellent, creating a “big race” feel and atmosphere. The presentation was very late, resulting in most people having already gone home. There were problems with the wrong size T Shirts in the pre-allocated goody bags. G.D. stated that there were problems in the fun run (which attracted an excellent 400+ competitors), when the finishers began lapping the slower runners in the closing stages.

At this stage of the proceedings, the A.G.M. of the Group was held.

AGREEMENT OF THE DRAFT CONSTITUTION.

Having been proposed by M.C. and seconded by P. B., the constitution of the group was agreed and accepted.

TREASURERS REPORT. J.S. advised that the current balance in hand was £1280 .99, with both the Falmouth 10k (£138.00) and C.A.C. Turkey Trot (£122.00) still outstanding. Also not included, was the sponsorship money from the Duchy Hospital.

N.T. stated that he had received the promoters return for the Falmouth 10k, but no levy. D.A. said he would again chase them up.

LEVY FOR 2005: After considering the number of runners who had completed the series, (75 men, 36women), plus the possibility of 8 runners completing all 15 races, and then the funds available, it was decided to upgrade the quality of the trophies awarded, and also award “prizes” to the various category winners. P.B. and G.D. were allocated a budget in the region of £1000 to purchase all the necessary awards.

It was proposed by G.D. and seconded by D.B. and agreed unanimously, that the levy would remain at 50p per runner.

RACES FOR 2005:There would be 14 races in 2005, all of them as 2004 with the exception of the Falmouth 10k., which had been red-carded. G.D. advised that N.R.R. were investigating the possibility of moving the Cornwall 10k to the newly opened Newquay Sports and Community Centre.

N.T. advised that the S.E.A.A. would no longer provide insurance cover for unaffiliated races. To alleviate any possible problem, any race promoted by a non-affiliated running club, but receiving “input” from such a club, MUST include the name of that club on all documentation relating to the event. E.G. The Sticker 5 is organised by Sticker A.F.C. with assistance from Newquay R.R. This must now be stated on entry forms/posters etc.

B.P. advised that the Tamar Trotters would be organising the Saltash Half Marathon next year, one race that would otherwise have become “uninsured”.

ELECTION OF OFFICERS:

The following officers were all re-elected:

CHAIRMAN. Doug Alsop Proposed P.S., Seconded G.D.

MINUTES SECRETARY. Pete Sargent, Proposed M.C., Seconded D.B.

TREASURER. Jan Sargent, Proposed H.C., Seconded B.C.

THIS BROUGHT THE A.G.M. TO A CONCLUSION, AND THE QUARTERLY MEETING RESUMED.

A.O.B.

GRAND PRIX MATTERS: After much discussion, it was agreed that next year, there would be TWO new categories, namely a Mens Under 40 and a Ladies Under 35, to be included in BOTH the overall G.P series, and the 14 individual G.P. races. It was also agreed that there would be no limit on the number of prizes a competitor could win. D.B. suggested that race organisers should consider extending the prize list from the 1st 3 only, to maybe as far as the 1st 8 or 9 finishers. N.T. pointed out that “all” races, whether or not they were raising money for charity or any other cause, are for the “runners”, and only then, if there is any surplus money, it can go to that charity or cause.

M.C. asked if it would be possible to “remove” all competitors who would not be able to complete the minimum 8 races, from the G.P. tables sent out by D.R., the reason being, the excessive amount of pages that need to be printed out. It was agreed that this was a valid point and D.R. could send out the “shorter” edition to those on her mailing list, with the “extended” edition being made available to the various web-sites for those who wished to see it.

N.T. reported that he had been told that the County Development /Partnership meeting in August was a “pretty awful meeting”, with no road running clubs in attendance. Held on a Wednesday evening, this was the club night for several clubs and also the same night as a long established race in the County, therefore not a good night to have a meeting. P.S. reported, that whilst sending his apologies for not attending, he requested that J.B. (A.D.O.) raise three questions relating to U.K.A involvement in road running and the role of Sonya Ellis and her involvement in road running in the County. According to the minutes of that meeting, for whatever reason, those questions were never raised.

N.T. reminded everyone of the forthcoming (Oct 3rd) Endurance day at Truro, and H.C. queried details of officials courses.

G.D. suggested that race organisers should be looking after the various officials at their races far better than at present. Staff manning the finish area in particular, should be looked after and J.S. and Ann Shapland are in attendance from very early in the morning, to well after most people have gone home.

B.C. reported that Carn were planning to put on an off road 5.5 mile fun run next May.

P.S. reported that almost every other sport held an “Inter -County match” between Cornwall and Devon, so why not road running. Generally agreed that it was a good idea in some format or other, and possibly incorporate it in next years Plymouth Hoe 10 mile race. C.B. would sound out Paul Ross on behalf of the Devon clubs to gauge their feelings.

D.A. and P.S. would, in the coming months, draw up comprehensive details of all matters relating to the Grand Prix series.

There being no further business to conduct, the meetings closed at 9.20 p.m.

THE DATE OF THE NEXT MEETING WILL BE JAN 17th 2005