FORM LS 2010
 
 

 


LICENCE STANDARDS for ROAD and MULTI-TERRAIN EVENTS

In order to obtain a UK Athletics Race Licence, Organisers of Races must agree that their event will comply with the following standards. Events will be checked on a random basis to ensure that standards as set out below are being applied.

THE STANDARDS

On behalf of the Promoting Body, I confirm the following in respect of the event for which the Licence Application is submitted.

 

# indicates requirements that may not apply to all multi-terrain events.

Planning and Consents

1.             a)            UK Athletics Rules will be applied. [Downloadable from: http://www.uka.org.uk/competitions/rules/

                b)            As organisers we have a copy of the ‘Rules for Competition’, current edition.

                c)             Copy of the Rules will be available on Race Day.

2              The Local Authority ‘Safety Advisory Group’, [SAG] will be consulted with regard to the Course and safety     matters and all necessary consents will be obtained.

3.             The Safety Advisory Group will be provided with all relevant information relating to the event.

4.             Observations made by the ‘Safety Advisory Group’, Highways Authority, Police and emergency services with regard to the Course or other aspects of the event, will be carefully considered and, if not adopted, will be drawn to the attention of the Governing Body at the time of this Licence application.

5.             Possible inconvenience to residents and other members of the public has been considered and minimised.

6.             The venue for the start and finish will be safe and able to cope safely with expected numbers and conditions and that the course is safe and adequate for the type of event being staged.

7.             Permission has been/will be obtained to cross private land.

 

The Course

8.             a)            An exact distance has been advertised and a UK Athletics Course Measurer has measured/will                                    measure the course to obtain a Certificate of Accuracy.

                b)            The certificate will be displayed and is dated within the past 10 years.

9.             The Course will be signed, taped, and marshalled, with all turnings clearly indicated, to ensure runners keep to the approved route.

10.          Adults will marshal all participants, any relevant road intersections, major junctions and changes of Course direction as agreed after consultation with the Safety Advisory Group’, Highways Authority and Police.

11.          Marshals will be fully briefed before the start of the event.

12.          All course marshals will wear conspicuous tabards/bibs.

13. #       There will be a conspicuous vehicle and/or marshal preceding the field.

14. #       There will be a sweep vehicle and/or marshal following the field.

15.          Marshals will remain on course until released by the sweep vehicle or marshal.

16.          The course will be cleared of race signs, debris, etc. as soon as practical.

 

Start and Finish

17.          The area of the Start will be traffic free for the duration of the runner’s assembly and start.

18.          The Finish area will be traffic free until the last runner finishes or the cut off time (if one has been published)  

               elapses.

19.          The start and finish arrangements will be suitable for the size of the field.

20.          Provision will be made for the accurate recording and display of results. (Fun Runs being exempt).

 

Medical Support

21.          The First Aid/Medical provider has confirmed that all First Aid/Medical personnel will be suitably qualified and will be available at the start, on the course and at the finish - according to the severity and nature of the route, distance, size of field and likely temperature

22                 Copies of correspondence relating to First Aid/Medical Providers and Police will be made available to UK Athletics and/or the licence issuing Authority on request and BARR Scrutineer when applicable.

 

 

 

 

Drink Stations

 

23.          Drinks Stations will be provided on the Course for the duration of the event, being in accordance with UK Athletics Rules. i.e. for events of 10 km or greater, drink stations will be provided at intervals of approx 5 km / 3 ml. and fully comply with The Food Hygiene Laws 2006. www.food.gov.uk

24.          a)            Drink Stations will  not be situated on the running line.

                b)            Drink Stations will be clearly signed in advance of the location.

25.          Drinks will be provided for the entire field at the end of the race.

26.          Any equipment used for drinks (eg. containers and hoses) will be clean and hygienic.

27.         a)              All drink stations will be under the control of adults who will be well briefed. Where additional helpers are used they will be of a responsible age and always under full-time adult supervision.

                b)            All drink stations personnel will be issued with high visibility Tabards/Bibs and suitable protective                gloves.

 

Facilities

28.          There will be well-signed and adequate male and female toilet facilities at:

                a)            The Race HQ

                b)            The Start Area

                c)             The Finish Area

29.          There will be storage, and transportation if relevant, of competitors' baggage.

 

Miscellaneous

30.          a)            Race numbers as issued by the event will be worn by all competitors.

b)            Competitors will be advised that numbers must not be folded, cut or mutilated.

31           All competitors will be requested to complete a Medical Information Form, which will be on the reverse of the runner’s number.

32.          The relevant UK Athletics Rule regarding Age Limits will be observed and parental or guardian permission will be requested on the entry form for runners less than 18 years.

                [Any (senior) person associated with the event and dealing with minors will be CRB checked].

 

33           AGE / MAXIMUM DISTANCES APPLICABLE FOR ROAD RUNNING (NB: Age on day of race)

Under 9

9 & 10

11 & 12

13 & 14

15

16

17

18 & 19

20 +

2K

3K

4K

6K

10K

16.1K

25K

Marathon

Unlimited

 

34           Where under 9’s are on the Public Highway they will be supervised by adults

                NB: Events for under 9 years should ideally be on fully closed roads or private roads / footpaths

 

35.          If the Course DOES cross a Railway Level Crossing and/or Swing Bridge, written confirmation will be obtained from the appropriate Authorities that the crossings will not be in use on RACE DAY.

 

36           .A UK Athletics Licensed Road Race Referee will be appointed before the event and attend throughout the race.

[NB: The person appointed must not be a member of the Race Organising Committee].

 

Risk Assessment

37.          As organisers, we will be able to demonstrate that sufficient consideration to Duty of Care and any risks associated with the event, including Medical requirements, have been appraised and planned accordingly.

38           The Risk Assessment has taken account of the requirements of the:

                a) Home Office Good Safety Guide to Sporting Events on the Public Highway. www.police.homeoffice.gov.uk/publications/operational-policing/event-safety-guide.pdf

b) Disability Discrimination Act (DDA) 1995/2004, www.opsi.gov.uk/acts/acts1995

c)  Food Hygiene Laws 2006, www.food.gov.uk

d) Children Act 1989/2004 relating to duty of care. www.opsi.gov.uk/acts/acts2004

e) Safeguarding Children Policy. Helpful Website: http://www.dcsf.gov.uk/everychildmatters/safeguardingandsocialcare/

 

39           The final RISK ASSESSMENT will, if requested, be available for inspection before, during or post race.

Licence Matters

40.          a) As organisers we will undertake to promote the realbuzzrunbritain.com website on the event website using one of the supplied buttons or, in the absence of an event website, on the race literature. The buttons and logos are available to download from the home page of the Race Directors Portal.  www.realbuzzrunbritain.com/rdp

The following will appear on all printed race literature.

                b)            The realbuzzrunbritain logo.

c)             Under UK Athletics Rules and the ‘Licence Number’ or ‘Licence Applied For ‘

d)            Also, if applicable the ‘Course Measurement Certificate Number and Logo’

 

41.          The Race Licence will be displayed in a prominent place on race day for competitors to see.

 

42          a)              A minimum discount of £2 on the entry fee will be allowed to all entrants who hold a Homes Country Governing Body Competition Licence and also includes realbuzzrunbritain.com virtual club members.

b)            Registration status will be confirmed by requesting the entrants to provide their Home Country Governing Body Competition/Registration number on the event entry form.

 

43.          Within one month after the event a completed Race Promoters Returns Form, Medical Return Form and Race Referees Report Form will be sent to the County Licence Officer, and if applicable a cheque for the Licence Fees (less deposit already paid).

 

© Document: BARR                                            Implemented: October 2009                                         ©  Standards: BARR