FINAL VERSION: 19.11.11
2012 LICENCE STANDARDS
for ROAD and MULTI-TERRAIN EVENTS
In
order to obtain a UK Athletics (UKA) Race Licence, Organisers of Races must
agree that their event will comply with the following standards. Events will be
checked by an Event Adjudicator to ensure that standards as set out below are
being applied.
THE STANDARDS
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Planning
Consents |
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1. |
a) UKA Rules will be applied
[Downloadable from: http://www.uka.org.uk/competitions/rules/ b) As
organisers we have a copy of the ‘Rules for
Competition’(current edition April 2010 to be revised in April 2012) c) Copy of the Rules will be
available on Race Day. |
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2. |
a) The Local
Authority, ‘Safety Advisory Group’, [SAG] (or similar body), will be consulted
with regard to the Course and safety matters and all necessary consents will
be obtained. b) If
required, the Local Authority, “SAG” (or similar body), will be provided with
all relevant information relating to the event. c) Temporary
Traffic Orders Regulations will be applied for if the event is staged on the Public
Highway and is subject to any closures, use of cones or barriers for
segregation, diversions, and use of stop/go boards. This is not required if approval has been given to
stage the event on open highways. This may vary amongst Home
Countries |
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3. |
Observations
made by the ‘Safety Advisory Group’ (or similar body), Highways Authority,
Police and emergency services with regard to the Course or other
aspects of the event,
will be carefully considered and, if not adopted, will be drawn to the
attention of the Governing Body at the time of this Licence application. |
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4. |
Possible inconvenience to residents and other members of the public
has been considered and minimised where reasonably possible. |
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5. |
The venue for
the start and finish will be free from traffic and be able to cope with
expected numbers and conditions and that the course is adequate for the type
of event being staged. |
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6. |
Permission
has been/will be obtained to cross private land. |
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The Course |
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7. |
The course route & marshalling arrangements will
be suitable for the size of the field
in accordance with the Home Office Good Practice Guide for Sporting Events on
the Public Highway.http://runbritain.com/rdp/race-organisers-guide/event-organisation-order-2/ |
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8. |
a) If an
exact distance has been advertised, an AUKCM (Association of United Kingdom
Course Measurers) or IAAF (International Amateur Athletics Federation) /AIMS
(Association of International Marathon) Measurer has measured/will measure
the course to obtain a Certificate
of Accuracy. b) The
certificate will be available and is dated within the past 10 years. c) The Race
Promoter shall verify that the course route will be laid out on race day in
strict accordance with the measurement record. (If the course as measured
can’t be undertaken as per certificate due to safety factors the promoter
will notify UKA, the competitors and Event Adjudicator and the results will
not be validated for record, Power of Ten or handicap standards). |
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9. |
The Course
will be signed, taped and marshalled, where appropriate, with all turnings
clearly indicated, to ensure runners keep to the approved route. |
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10. |
Adults will
marshal all participants, any relevant road
intersections, major junctions and changes of
course direction as agreed after consultation with
the Local Authority, “SAG” (or
similar body)’, Highways Authority and Police. This
may vary among Home Countries |
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11. |
Marshals will
be fully briefed before the start of the event. |
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12. |
All course
marshals will wear conspicuous tabards/bibs where road closures are not
employed (it may be beneficial to wear as a means of identifying a race
official). |
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13.# |
There will be
a conspicuous vehicle and/or marshal preceding the field. |
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14.# |
There will be
a sweep vehicle and/or marshal following the field. |
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15. |
Marshals will
remain on course until released by the sweep vehicle or marshal. |
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16. |
The course will be cleared of race
signs, debris, etc. as soon as reasonably practical. |
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Start and Finish |
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17. |
Provision will be made for |
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Medical
Support |
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18. |
The First Aid
and or Medical cover for the event will meet the requirements of the
recommended minimum standards contained in the Good Practice Guide for the
Provision of First Aid & Medical Services at UK Athletics Licensed Road
Races. A Medical Risk Assessment will be undertaken Please
provide details and justification for any departures from the recommended
minimum standards. |
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19. |
Copies of correspondence relating
to First Aid/Medical Providers and Police will be made available to UK
Athletics and/or the licence issuing Authority on request. |
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Drinks
Stations |
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20. |
Drinks
Stations will be provided on the Course for the duration of the event, being
in accordance with UKA Rules. i.e. for events of 10km or greater, drink
stations will be provided at intervals of approx 5 km / 3 ml. and fully comply with The Food Hygiene
Laws 2006. www.food.gov.uk |
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21. |
a) Drink
Stations will not be situated on the running line. b) Drink
Stations will be clearly signed in advance of the location. |
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22. |
Drinks will
be provided for the entire field at the end of the race. |
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23. |
Any equipment
used for drinks (e.g. containers and hoses) will be clean and hygienic. |
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24. |
a) All drink stations will be under the control of adults who will be
well briefed. Where additional helpers are used
they will be of a responsible age and always under full- time adult supervision. b) All drink stations personnel
will be issued with high visibility Tabards/Bibs where adjacent to or on the
public highway. (If on closed roads it
may not warrant the wearing of high visibility Tabards/Bibs, but may identify
race officials) |
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Facilities |
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25. |
There will be
well-signed and adequate male and female toilet facilities at: a) The Race
HQ b) The Start
Area c) The Finish
Area |
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26. |
There will be storage, and transportation if
relevant, of competitors' baggage. |
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Miscellaneous |
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27. |
a) Race
numbers as issued by the event will be worn by all competitors. b) Competitors
will be advised that numbers must not be folded, cut or mutilated. |
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28. |
a) A Medical
Information Template will be printed on the reverse of the runner’s number. b) Final
Instructions will request all competitors to complete the Template |
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29. |
a) UKA Rule
207 regarding age groups will be observed. b) Parental
or Guardian permission will be requested on the entry form for runners under 18 years old. c) Any person
associated with the event and having significant dealing with minors
will be CRB checked. For guidance
refer to http://www.uka.org.uk/governance/welfare-and
safeguarding/ [This is not required for taking entries,
handing out drinks and marshalling etc] |
30.
AGE / MAXIMUM DISTANCES APPLICABLE FOR ROAD
RUNNING (NB: Age on day of race)
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Under 9 |
9 & 10 |
11 & 12 |
13 & 14 |
15 |
16 |
17 |
18 & 19 |
20 + |
Yes |
No |
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2K |
3K |
5K |
6K |
10K |
16K |
25K |
Marathon |
Unlimited |
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31. |
Where under 9’s are on the Public Highway they will be supervised by
adults NB: Events for under 9 years should ideally be on
fully closed roads or private roads / footpaths |
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32. |
a) If the course
crosses a railway level crossing written confirmation will be obtained from
the appropriate Authorities that the crossing(s) will not be in use for the
duration of the race. The railway level crossing will be marshalled for the
duration of the race. b) If the course
crosses a swing or opening bridge, written confirmation will be obtained from
the appropriate Authorities that the bridge(s) will not be in use for the
duration of the race. The bridge(s) will be marshalled for the duration of
the race. |
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33. |
A
UKA Licensed Endurance Official (Race Referee or Event Adjudicator) will be
appointed before the event and attend throughout the race. Note: An Event
Adjudicator
will be appointed for every event. A Race
Referee
need only be appointed for league competition, Championships at every level
and any inter County, Area or Country event. If a race promoter decides they
need to appoint both then that is entirely their choice. [NB: Persons appointed to these roles must not be a member
of the Race Organising Committee]. |
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Risk Assessment |
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34. |
Organisers
will be able to demonstrate that sufficient consideration to Duty of Care and
any risks associated with the event, including Medical requirements, have
been appraised and planned accordingly. |
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35. |
The Risk Assessment has taken
account of the requirements of the: a)
Home Office
Good Safety Guide to Sporting Events on the Public Highway. http://www.runbritain.com/rdp/race-organisers- guide/event- organisation-order-2/ b) Equality Act 2010 c) Food Hygiene Laws 2006, d) Children Act 1989/2004 relating to duty of care. e) UKA guidance on Welfare and
Safeguarding matters http://www.uka.org.uk/governance/welfare-and-safeguarding/ Please note: All the above legislation will have some effect on your
event, this list is not exhaustive. |
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36. |
a) The final RISK ASSESSMENT will,
if requested, be available for inspection before or post race by the Event
Adjudicator, Race Referee or BARR Scrutineers and UKA upon prior request. |
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Licence Matters |
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37. |
As Organisers
we will undertake to promote runbritain and will display: a) runbritain logo. b) “Under UKA
Rules” and either the “Licence Number” or “Licence Applied For” c) The Course
Measurement Certificate Number and Logo, if applicable On: 1) Event
website (if applicable) 2) Event
Entry Form 3) All
pre-race runners information |
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38. |
The Race Licence will be displayed
in a prominent place on race day for competitors to see. |
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39. |
a) A minimum discount of £2:00 on
the entry fee will be allowed to all entrants who hold a current Home Country
Governing Body Competition Licence. (This may vary by each Home Country) b) Registration status will be
confirmed by requesting the entrants to provide their Home Country Governing
Body Competition/Registration number on the event entry form. |
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40. |
Within one
month after the event complete the Race Promoters Returns Form, Medical
Return Form and Race Referees/Event Adjudicators Report Form in the Race
Directors’ Portal at www.runbritain.com/rdp and if
applicable a cheque for the Licence Fee balance will be sent to Athletics
Services, |
# indicates requirements that may
not apply to all multi-terrain events.